Anyone can express their opinion on the internet and more and more people are using digital platforms to vent their anger about a particular provider or seller. These reviews in turn influence the purchasing decisions of other consumers. Companies are now faced with the challenge of optimizing their online reputation in a targeted manner.
In the digital age, companies receive feedback from various sources - such as Google and its star rating system, online reviews and business directory entries as well as social media. This feedback needs to be bundled as part of professional online reputation management (ORM) in order to obtain a 360-degree view of the image of your own brand.
1. actively request feedback
No reviews are not bad either. This is true, but a low willingness to provide feedback is not exactly a sign of really enthusiastic customers. In addition, Google reviews play a particularly important role in the provider's search engine ranking.
It is not just about the average star rating, but also about the number, topicality, length and content of the textual comments that users submit. Anyone who thinks they can outsmart the world's largest search engine by only asking satisfied customers for feedback will be disappointed: if Google discovers that routing is taking place, for example, it will delete the stars completely.
So ask all your customers for feedback. Either directly on site by handing them a tablet and asking them to take part in a small survey or to rate you on Google. You can also send an email or text message directly after a transaction, whether online or offline - of course only with the customer's prior consent (opt-in). This gives you an authentic picture of the customer's opinion - and Google too.
2. listen, observe
You need to keep your eyes and ears open so that you don't miss out on any feedback. In addition to Google, reviews on social media such as Facebook and Instagram also play a role. In many sectors, there are also specific portals that enable reviews of providers.
It is important that you categorize the customer testimonials: Is it positive, neutral or negative feedback? What exactly was rated - the product, the delivery or the service? Which store is involved? The more systematically you record reviews, the easier it is to evaluate and respond to them.
3. respond appropriately to reviews
Online reviews of your company only have a really negative effect if you do not respond to them at all or do not respond appropriately. The rule of thumb is therefore: respond to 100 percent of bad reviews and at least 20 percent of good reviews. You should also respond within 24 hours if possible. You can lose a frustrated customer to the competition within a few days if you do not respond to their concerns.
With the help of prepared text modules, you can very quickly create a suitable response to feedback. However, it is important that your message refers to the content of the review. A personal form of address, even if it is just a nickname, is good form. In addition, you should never justify yourself or contradict the customer. Remain friendly and understanding and offer a dialog outside of the review platform. It is also polite to thank the customer for positive feedback.
4. analyze your online reviews
However, if you want to optimize your online reputation in the long term and get closer to the ideal customer experience, it is not enough to simply initiate and respond to feedback. You need to look at the big picture in order to really learn from your customers' experiences and opinions.
By categorizing and structuring all assessments accordingly, you can find out which areas of the company are lagging behind or what strengths and weaknesses the individual locations have. You then have the opportunity to initiate specific measures, such as increasing resources in the service team or training employees in sales.
5. find out what inspires your customers
If you know what your customers complain about or in which stores they felt particularly well looked after, you will have initial starting points for improvements. There may even be a location that is suitable as a best practice from which others can learn.
Nevertheless, online reviews must be regularly monitored and evaluated. You should therefore check whether the measures you have introduced on the basis of your reputation results are actually leading to improvements.
6. compare yourself with the competition
In the battle for customers, it is not enough to have a good reputation score and to score accordingly with positive reviews on the Internet. Above all, you also have to perform better than the competition. Therefore, take a look at how your competitors deal with customer feedback. With an ORM software solution, you can also carry out a direct score comparison - for example with the industry average and the best company in your industry.
7. use technological support
Comprehensive monitoring, especially of digital touchpoints, the number of which is constantly increasing, is almost impossible to manage manually, especially for companies with many locations. If you have to keep an eye on the reputation of different branches or subsidiaries, you will tie up so many resources for this task that you will move away from the actual goal of delighting the customer rather than getting closer to it.
This is why you need software that automatically registers and categorizes online reviews and also facilitates the processing of customer feedback - both for central marketing or headquarters and for the contact person at the respective location.
Conclusion
With professional online reputation management, companies can not only positively influence the customer experience in individual cases, but also improve their digital reputation as a whole. As a result, they rise in the search engine rankings and also in the perception of potential customers.