Werbewoche: Christoph Eschmann, what are the reasons for Partner & Partner to make every working model possible?
Christoph Eschmann: We see the different working models as a great opportunity. For both employees and employers. Employees can pursue commitments alongside their job - children, sport, further education, politics, their own projects, etc. - and still pursue a career within a company. As an employer, we can also benefit from these commitments in terms of content and must constantly optimize our organization and processes due to the more complex planning required by part-time employees. This keeps us agile.
How long have you been implementing this principle at the agency?
Actually, since the beginning of the business. One of the company founders initially had his own film projects in addition to his involvement in the company and also shared family care with his partner. Flexibility in terms of time and location has therefore always been a must for Partner & Partner and never a nice-to-have. The principle was then consistently applied to all employees: at the end of the 1990s with an office in Berlin, later with employees who moved abroad, started families or developed their own projects alongside their work. Flexibility in terms of location and time was always reinterpreted, and the organization learned and improved as a result. Work-life integration was always the goal, not work-life balance. Incidentally, this was one of the reasons why I wanted to join this company back then. The forward-looking way of thinking and acting is unique here.
What does the implementation look like in everyday working life?
The concept of flexibility is very individual; in addition to the "larger" implementations mentioned above, there are also smaller ones. Some employees enjoy the opportunity to take a longer lunch break, others appreciate going home earlier from time to time or working when the children are in bed or their partner is not at home. Others move house and no longer want to travel to the office every day, while still others use our company apartment for childcare shortages. This flexibility requires a great deal of planning and project management expertise from the company on the one hand, and a technical and spatial infrastructure that makes it all possible on the other. We have both.
You often hear that interfaces and handovers are the big problem in companies with many part-time employees. What is your situation, do you have any problems in this regard?
Of course we have! We still haven't found a satisfactory solution, especially when it comes to vacation planning. At Partner & Partner, more than 50 percent of all employees work part-time or work from home. We need to optimize this on an ongoing basis.On the one hand, we work together virtually with chats and Skype meetings; on the other hand, face-to-face meetings also take place outside the office premises, wherever it is logistically convenient for the participants: in a restaurant, at the train station, at the airport or even at home.
That sounds complicated. Isn't such an organization far too complex and time-consuming?
Strangely enough, this is often how it is seen from the outside. However, we see this as a key opportunity for lean and agile business management and we believe that this will become increasingly relevant in the future. A company with hierarchical structures and processes set in stone has little chance in our digital and globalized world.
Does this mean that flexible working also pays off economically for your company?
Yes, not only for us, but also for our customers. Firstly, because it creates motivated and versatile employees and service providers. The distance from everyday working life enables a clear view of challenges and generates new impetus. Secondly, we only work when it makes sense and is necessary, and not when working hours dictate. Successes achieved by increasing efficiency are many times greater than the loss of interfaces that is lamented in many places. Thirdly, it requires and promotes efficient organization and clear internal and external communication. Team members and customers are informed and processes are adapted to the working time models where it makes sense and is possible.
What are the basic requirements for successfully establishing a flexible working model?
Mobile-flexible working and, above all, its implementation are a challenge for companies that should not be underestimated. It requires not only the provision of the appropriate technology and infrastructure, but above all a strong and functioning corporate culture. A culture that is based on transparency, trust, responsibility and forgiveness. All points that are also conducive to innovation. That is why we can proudly say that we are a progressive company.
The arguments put forward by opponents of flexible and mobile working often include a lack of social integration in the company and a lack of sanctions and control options, as well as far too much coordination effort. What is your experience in this regard?
As I said, this model has predominantly positive aspects for us. Mobile-flexible working is problematic if the wrong objectives are associated with it, for example if the company management sees it primarily as a measure to reduce wage costs or if employees use it to generate a lot of overtime.
How do you prevent this or how is working time "controlled" at Partner & Partner?
Our employees have the greatest possible freedom - the price for this is mutual trust and a high level of personal responsibility. We have unbureaucratically regulated annual working hours. Each employee is responsible for recording their own performance. All hours, performance and project units are recorded in a web-based organizational tool that was developed by our own software company Fineware explicitly for different working time models. Thanks to this tool, every employee can see their target hours or the current total of working hours and the profitability of their work for the company at any time. It also measures employee satisfaction. It is therefore less of a controlling instrument than a self-organization tool for employees and the company.
How do your customers benefit?
You'll have to ask our customers. Basically, however, we have received predominantly positive feedback regarding our organization, communication and efficiency. Our customers benefit from this directly in the projects, because it is faster and costs less. However, when there are Flexwork employees on both sides, the coordination is very complex. It helps if both parties have opted for this model and therefore want it to work. It is much easier to implement with customers whose employees do not have the option of flexible working hours. They usually only need to be convinced at the beginning so that the added value of this model is recognized. Once they experience our efficiency, their doubts are usually dispelled.
Can your customers benefit in other areas?
It is interesting to note that we have several clients in our portfolio who see employer branding or occupational health management as an integral part of their work. These include the Swiss Commercial Association, Health Promotion Switzerland (with the Friendly Workspace label) and AXA (Flexwork). We have already designed campaigns for all of them. Our self-image and our experience in this area flow into the development as specialist knowledge. In short: we know what we are talking about.
How important do you think employer branding is in today's working environment?
The aim of employer branding is to strengthen the employer brand. However, you don't become a popular employer through advertising, fruit bowls or self-written statements on company review platforms, but by actually living what you claim to be. Overall, our "flexible working models" approach has given us a strong employer image with a good reputation in the industry. This naturally makes it easier to recruit good employees and brings us interesting projects. We are convinced that employer branding - when practiced holistically and over the long term - is essential for modern employers. In an increasingly tough market environment in which employees are expected to deliver top performance at a rapid pace, companies would do well to offer them the best.
Interview: Thomas Häusermann
An article from the current print edition of Werbewoche