Corporate Communications: Can number-crunching auditors and creative communications professionals work together? Mark-Steffen Buchele of the University of Leipzig discusses the still-young discipline of communications controlling. WW: The Art Directors Club—an organization consisting exclusively of advertising professionals—honors the industry’s most creative communications campaigns every year. Surely auditors should be the ones evaluating these based on efficiency criteria—following the principle that «creativity is whatever has the greatest impact on the market»?Mark-Steffen Buchele: Certainly, creativity must ultimately pay off in the market—depending on what is being communicated, the effects for companies or organizations become apparent in the short, medium, or long term. And usually in such a way that one cannot attribute the results to individual measures. So if you look at the creative process on its own, advertisers are certainly the best people to evaluate it. From a business perspective, the best solution is when both factors align: achieving the greatest impact through the best creativity. Comprehensive communication controlling helps interpret this. WW: Creative professionals don’t like having controllers «meddle» in their craft. How do you manage to convince creative experts of the value of your method? Mark-Steffen Buchele: No one is «meddling» in the other’s craft. On the contrary: both enter into a kind of symbiotic relationship—rational frameworks provide emotional, creative processes with the optimal direction for achieving corporate goals. Since none of us can predict exactly how communication will work, communications controlling helps identify changes early on. You can tell when something is getting out of hand, and strategies and measures can then be adjusted and optimized. WW: What exactly does the term «communications controlling» mean?Mark-Steffen Buchele: It means measuring, evaluating, and managing communications measures based on specific key performance indicators. It makes the communication management process transparent. This allows the contribution of communication to the company to be assessed. WW: Why does a company need communications controlling in the first place? Mark-Steffen Buchele: Every company already measures all kinds of areas, from sales to production, so why not communication as well? The central question is: How does communication contribute to achieving the company’s goals? WW: Which group is more skeptical of this discipline—auditors or communications professionals? Mark-Steffen Buchele: Our survey of controllers revealed that there is certainly an understanding of the specific characteristics of communications. What controllers want to know is: Were the communications goals achieved, and how were they achieved? Communications controlling is a process. The auditor must be brought on board and involved early on. Resistance from communications managers arises when it comes to disclosing processes and making measures verifiable.WW: If everything is viewed through the lens of controlling, isn’t there a risk that easily measurable activities will be favored at the expense of others? Mark-Steffen Buchele: Not if the focus is always on the goals rather than starting with the measures. Take the example of an annual poster campaign—often justified with the excuse, “We’ve always done it this way.” But is that really the appropriate means of achieving the goals?WW: Doesn’t communications controlling end up stifling creativity? After all, it isn’t measurable.Mark-Steffen Buchele: Creativity still has its place and is enormously important, because communications controlling is “merely” a navigator that shows: Where am I, and am I on the right path toward my goals? It’s not possible to directly link creative output to corporate value. It’s important not only to measure individual measures but also to keep the big picture in mind.WW: How does communications controlling resolve the contradiction between managers’ tendency toward short-term thinking and communications strategies that are long-term in orientation and don’t yield immediate results?Mark-Steffen Buchele: Just as corporate management does, communications management pursues short-, medium-, and long-term goals—covering the full spectrum across all relevant stakeholders. Long-term programs, such as a brand campaign, require not only a final evaluation but also ongoing evaluation while the measures are being implemented. For example, it’s important to review the communications mix, including with regard to different target audiences. WW: What does communications controlling mean for creative and PR agencies? Mark-Steffen Buchele: The methods themselves are likely nothing new for agencies. They have already been conducting impact assessments, for example, through pre-tests of a campaign for a new product or through surveys. The challenge is to integrate these methods in a way that makes sense for the respective client. And to make their own processes transparent. Because in the future, clients will have a better understanding of what they want in terms of communication. If not, agencies must provide targeted advice and implement it in a verifiable manner. WW: What will become of traditional methods of impact measurement, such as media response analysis? Mark-Steffen Buchele: Media response analysis will remain—as will all traditional methods. These will be integrated into a comprehensive communications controlling framework. All tools will be consolidated to make the communication process traceable and transparent.WW: What is the greatest risk associated with communications controlling?Mark-Steffen Buchele: You have to avoid getting lost in too many metrics. A pragmatic, goal-oriented approach helps focus on the relevant figures. And to achieve this, everyone must work together: management, communications professionals, and controllers. WW: How important will communications controlling be in ten years? Mark-Steffen Buchele: Information and communications processes will shape our society even more strongly than they do today. Investments in communication will need to be viewed in an even more nuanced way: Which strategy, at what cost, provides the greatest support for achieving corporate goals? I expect that by then, most companies will understand how their communications management works and where the levers are to further optimize it.
Interview: Cornelia Sidler
First Platform for Communications Controlling: At the first interdisciplinary symposium on communications controlling held on May 31, the Zurich University of Applied Sciences (HWZ) announced the formation of an expert group on communications controlling. The expert group will consist of experienced communications managers and controllers who will focus on best practices and the development of common standards for communications controlling.
About the Author: Dr. Mark-Steffen Buchele (34) is a project manager in the Strategy and Value Creation division of the Communication Management and Public Relations department at the University of Leipzig, as well as the managing director of Aexea – Communication Content Consulting, www.communicationmanagement.de, and www.aexea.de.
His book, *The Value Contribution of Corporate Communications*, is scheduled to be published in July 2007 by VS Verlag in Wiesbaden.