PDF really comes up trumps
Adobe Publishing has significantly enhanced the Acrobat 8 product family, which is scheduled to be released this fall.
Publishing Adobe has significantly upgraded the Acrobat 8 product family, which is due to be launched in the fall.
The Acrobat product family, which will be launched in a new version this fall, has a tidier and more stringent look. Acrobat 8 Professional, which was recently presented by Adobe to a small group of trade journalists, was aptly described by Lonn Lorenz, Product Manager of the Creative Suite, and Chris Gulker, Product Manager Acrobat, as an extended complete PDF solution.End-to-end PDF workflowThe new PDF tool from Adobe has eight tasks - the term task is already used in the Germanized versions of Acrobat 7. The tasks, which map the PDF workflow from creation to checking and commenting, are at the forefront of the new version and are also the most visually striking changes. These most important functions are combined in a single task bar that is visible by default. And to ensure that users do not overlook the tasks, they are presented again in a start window - which introduces the user to the respective topic if desired - after the program is started.
Anyone who works through the tasks from left to right - which is probably the idea behind it - will automatically use the most important functions of the upcoming Acrobat version. Product Manager Gulker also speaks of an end-to-end workflow that Adobe is addressing: "Acrobat 8 Professional enables a comprehensive PDF workflow - from PDF creation to versatile use on the monitor, on the web or on a cell phone."
Creating PDF packagesWhile Acrobat 7 already offered the option of merging various documents into one PDF document, Acrobat 8 Professional goes a significant step further. A larger number of document types and therefore content from presentations, text documents, spreadsheet programs, but also from websites, CAD drawings, Flash animations and of course other PDF documents can now be merged into a so-called PDF package. A selection window, similar to the one used to open documents, makes this process much easier than in version 7, allowing not only complete documents to be selected, linked, compressed and integrated, but now also individual pages. Finally, the PDF packages can be searched, edited or electronically signed more easily.
PDF packages can also be created from emails for archiving purposes. Each email - with or without attachments - becomes an independent PDF document within a PDF package. There is a catch here for Mac users: "Unfortunately, individual functions are only available on the Windows platform and therefore not or only partially available for the Mac OS operating system. The programming there simply does not allow the same functions as in Outlook," says Lonn Lorenz, explaining the platform-related differences. "However," adds Lorenz, "Acrobat 8 will run as a universal application and therefore natively on the new Intel computers from Apple."
It is now also possible to integrate documents from the Windows applications AutoCAD, Microsoft Visio, Microsoft Project, Internet Explorer, Access, Publisher and Lotus Notes.
Ideal for teamwork Acrobat 8 also goes much further than the current version in terms of the options for collaborating on PDF documents and commenting on the integrated content. If PDF documents are to be reviewed by several people, they can be transferred to a file server (corresponding web server, Microsoft SharePoint workspace, WebDAV server or just a shared folder in a network) for editing, commenting and content or formal coordination in Acrobat 8 - at least Acrobat 8 Standard is required for such scenarios (see "Acrobat 8 family" below). Any changes and comments made are displayed dynamically.
Authorized persons can now coordinate the document review with each other. Adobe promises that this will avoid unnecessary multiple comments, as the documents no longer need to be passed on. The creator of the document can initiate the review simply by sending a document to a server. In contrast to similar solutions for collaborative document editing, it does not matter whether the user is working on Windows or Mac.
Commenting on a document can also be done without internet access. As soon as the user has an Internet connection again, a document that has been edited offline can be uploaded with its comments with just one click. Extensive changes can now be written to blank pages using a text editor, which can now also be created in Acrobat 8.
All comments can be summarized and sorted so that the initiator of such document reviews can maintain an overview. Acrobat 8 also makes it much easier to transfer Adobe PDF comments back into a Word document, for example. With the Professional version of Acrobat 8, deadlines can also be set and those involved in a review can be reminded of them.
Ready for PDF/X-4In addition, Acrobat 8 Professional offers innovations that should be of particular interest to in-house publishers in companies, production staff in advertising agencies and desktop publishers in graphic arts companies. These include new options for the creation of professional PDF documents and the exchange of such documents, for example with prepress companies. As is well known, an ISO standard was created for this purpose with PDF/X (see "PDF special forms" below), which converts documents in Portable Document Format into a form suitable for output.
Unfortunately, the way to create PDF/X files in Acrobat 7 is comprehensive, but also very cumbersome. In Acrobat 8, Adobe has now chosen the most obvious way to create PDF/X files: The document is simply saved as a PDF/X document with "Save as ...". The document can be created according to different PDF/X recipes and flavors, which can be combined and saved as a set in advance. A better structure of the parameters makes it much easier to create such sets compared to version 7.
Acrobat 8 is technically based on the new PDF version 1.6 and will already support PDF/X-4 when it is released - even if this ISO standard has not yet been adopted in its final version. PDF/X-4 primarily addresses the issue of transparencies and the still pending problems with the use of fonts in OpenType format.
Adobe has also made it easier to check a PDF file (preflighting). In addition, Acrobat 8 PDF documents can not only be checked for potential errors, the document can also be corrected immediately. All editing functions are grouped together in a separate taskbar.
JDF-supported prepress workflow Adobe gave the first indication that Acrobat could one day become a hub in the prepress workflow somewhat tentatively in Acrobat 7. After rudimentary support of the Job Definition Format (JDF) there, Adobe is now going a big step further in the generation of job-relevant data in version 8.
"Acrobat 8 Professional now allows smaller workflows to be defined," says Lorenz, explaining one of the most outstanding new features of the new release. Lorenz uses an example to show that a workflow can be defined in Acrobat that opens an InDesign document defined in the job ticket, from which InDesign will then generate a PDF/X document. On the one hand, the document is checked for its usability for printing and, on the other hand, it is checked whether the document also contains the number of pages stored in the job ticket.
If this job ticket or JDF document is forwarded by the creator together with the PDF generated with it from Acrobat Professional 8 to a print shop, for example, the print shop can read out a lot of information relevant to the job. The job ticket contains information such as whether the document supplied and linked to the JDF meets the printer's specifications. On the recipient side in Acrobat 8 or a JDF-compatible prepress workflow, it is possible to see whether the page numbers in the linked PDF document are correct and whether the PDF document complies with the PDF/X-3 specifications, for example. The print shop can rely on this information and no longer needs to perform a new data check (preflighting).
Conclusion Judging by the first impressions of the beta version, Acrobat 8 Professional is a great success. The version announced for the fall simplifies the merging of different documents and the preflighting of PDF documents has been significantly improved. The significantly enhanced JDF workflow in version 8 is probably also a strategic step towards anchoring Acrobat 8 Professional even more firmly within the graphic arts industry. It remains to be seen how quickly these approaches will actually be implemented in practice.
Acrobat 8 familyAdobe Acrobat 8 consists of five family members.
The
Acrobat 8 Reader, like previous readers freely available, is suitable for viewing, printing and searching PDF files. From
Acrobat 8 Elements can then also be used to create and encrypt PDF documents. Advanced creation from Office and mail applications as well as the execution of reconciliation processes is possible from Acrobat 8 Standard onwards. Acrobat 8 Professional
allows not only the creation of PDFs from special CAD and project management applications, but also the extended creation of PDF forms and the possibility of activating functions in Acrobat Reader 8 (the recipient can thus use more functions in the Reader). Acrobat 3D, Version 8
also allows the creation of complex, interactive documents and contains functions that are of interest to users who want to exchange three-dimensional object data.special forms PDF/X- ... and PDF/A- ...PDF/X is a standardized version of the Portable Document Format that has been adapted to the requirements of the graphics industry. It must not contain elements that negatively affect the print result.
PDF/X
is standardized in the ISO standards 15929 and 15930: The PDF/X approach as such is defined in ISO 15929, concrete parts of the standard are specified in ISO 15930.
The ISO 15930 standard is further subdivided:
ISO 15930-1:
PDF/X-1a:2001 is limited to color specifications in the CMYK color space and spot colors. The basis is PDF 1.3 and the ISO 15930-2 standard was never published.
ISO 15930-3:
PDF/X-3:2002 supports Lab- and ICC-based color specifications in addition to PDF/X-1a. Basis: PDF 1.3.ISO 15930-4:
PDF/X-1a:2003 is a revised version of PDF/X-1a:2001, based on PDF 1.4.ISO 15930-5:
In addition to integrated images, PDF/X-2:2003 can also contain references/links to images (OPI). ISO 15930-6:
PDF/X-3:2003 is also a revised version. It is based on PDF/X-2:2002 and PDF 1.4.
PDF/X-4 (ISO 15930-7, supports transparencies and layers, the JPEG2000 image format and 16-bit image data; OpenType fonts are also permitted; basis: PDF 1.6) and PDF/X-5 (permits the use of multi-channel ICC profiles by means of a referenced target profile in the OutputIntent) to calculatePDF/A
(ISO 19005-1:2005) is a standard also standardized by the ISO. This PDF version primarily takes into account the requirements for long-term archiving. The documents are also optimized for reproduction on mobile devices. Based on PDF 1.4.Compact: What's new in Acrobat 8 Start window for the eight main functions
Views, navigation, searchNew look & feel, status displays, navigation palette (as in Illustrator, Photoshop) Instructions ("How-to ...")Customizable toolbarsNewly designed search windowNew file managementVersion Cue 2.0: File and version management and integration with Adobe Bridge to improve collaboration with Creative Suite projectsMetadata can be embedded in documents and/or objects; interesting here is the integration of color spaces and font informationOptimized handling of color, transparencyImproved preflighting and printingColor management has been improved, as has synchronization with the Creative SuiteAccess to and provision of flattening settings in other Adobe applicationsPossibilities for booklet printing (incl. imposition) Improved preflighting according to configurable groups; including various inspectors that check the PDF structure and font structures, for example; the droplets already available in version 7 can now also be edited retrospectivelyImproved creation, merging and editing of PDF documentsSerial letter documents can be converted into a PDF in one step and sent by e-mail; the same applies to e-mails from Microsoft Outlook and Lotus NotesPDF packages: Merging PDF and "non-PDF" documents into a PDF package Documents that belong together can also be marked with labels; headers and footers can be added to such collections on the first pageBlackening: Inspect PDFs for metadata, notes, attachments and other parameters in order to safely delete or "redact" themNew review and commenting functionsInitiate and participate in joint reviewsTrack reviews (Review Tracker)New commenting and marking toolsNew form optionsAd hoc creation of forms (with wizards, templates) and other new features in the area of formsImproved distribution and improved signing of PDF documentsPreview of signed documents Jürgen Franck
The Acrobat product family, which will be launched in a new version this fall, has a tidier and more stringent look. Acrobat 8 Professional, which was recently presented by Adobe to a small group of trade journalists, was aptly described by Lonn Lorenz, Product Manager of the Creative Suite, and Chris Gulker, Product Manager Acrobat, as an extended complete PDF solution.End-to-end PDF workflowThe new PDF tool from Adobe has eight tasks - the term task is already used in the Germanized versions of Acrobat 7. The tasks, which map the PDF workflow from creation to checking and commenting, are at the forefront of the new version and are also the most visually striking changes. These most important functions are combined in a single task bar that is visible by default. And to ensure that users do not overlook the tasks, they are presented again in a start window - which introduces the user to the respective topic if desired - after the program is started.
Anyone who works through the tasks from left to right - which is probably the idea behind it - will automatically use the most important functions of the upcoming Acrobat version. Product Manager Gulker also speaks of an end-to-end workflow that Adobe is addressing: "Acrobat 8 Professional enables a comprehensive PDF workflow - from PDF creation to versatile use on the monitor, on the web or on a cell phone."
Creating PDF packagesWhile Acrobat 7 already offered the option of merging various documents into one PDF document, Acrobat 8 Professional goes a significant step further. A larger number of document types and therefore content from presentations, text documents, spreadsheet programs, but also from websites, CAD drawings, Flash animations and of course other PDF documents can now be merged into a so-called PDF package. A selection window, similar to the one used to open documents, makes this process much easier than in version 7, allowing not only complete documents to be selected, linked, compressed and integrated, but now also individual pages. Finally, the PDF packages can be searched, edited or electronically signed more easily.
PDF packages can also be created from emails for archiving purposes. Each email - with or without attachments - becomes an independent PDF document within a PDF package. There is a catch here for Mac users: "Unfortunately, individual functions are only available on the Windows platform and therefore not or only partially available for the Mac OS operating system. The programming there simply does not allow the same functions as in Outlook," says Lonn Lorenz, explaining the platform-related differences. "However," adds Lorenz, "Acrobat 8 will run as a universal application and therefore natively on the new Intel computers from Apple."
It is now also possible to integrate documents from the Windows applications AutoCAD, Microsoft Visio, Microsoft Project, Internet Explorer, Access, Publisher and Lotus Notes.
Ideal for teamwork Acrobat 8 also goes much further than the current version in terms of the options for collaborating on PDF documents and commenting on the integrated content. If PDF documents are to be reviewed by several people, they can be transferred to a file server (corresponding web server, Microsoft SharePoint workspace, WebDAV server or just a shared folder in a network) for editing, commenting and content or formal coordination in Acrobat 8 - at least Acrobat 8 Standard is required for such scenarios (see "Acrobat 8 family" below). Any changes and comments made are displayed dynamically.
Authorized persons can now coordinate the document review with each other. Adobe promises that this will avoid unnecessary multiple comments, as the documents no longer need to be passed on. The creator of the document can initiate the review simply by sending a document to a server. In contrast to similar solutions for collaborative document editing, it does not matter whether the user is working on Windows or Mac.
Commenting on a document can also be done without internet access. As soon as the user has an Internet connection again, a document that has been edited offline can be uploaded with its comments with just one click. Extensive changes can now be written to blank pages using a text editor, which can now also be created in Acrobat 8.
All comments can be summarized and sorted so that the initiator of such document reviews can maintain an overview. Acrobat 8 also makes it much easier to transfer Adobe PDF comments back into a Word document, for example. With the Professional version of Acrobat 8, deadlines can also be set and those involved in a review can be reminded of them.
Ready for PDF/X-4In addition, Acrobat 8 Professional offers innovations that should be of particular interest to in-house publishers in companies, production staff in advertising agencies and desktop publishers in graphic arts companies. These include new options for the creation of professional PDF documents and the exchange of such documents, for example with prepress companies. As is well known, an ISO standard was created for this purpose with PDF/X (see "PDF special forms" below), which converts documents in Portable Document Format into a form suitable for output.
Unfortunately, the way to create PDF/X files in Acrobat 7 is comprehensive, but also very cumbersome. In Acrobat 8, Adobe has now chosen the most obvious way to create PDF/X files: The document is simply saved as a PDF/X document with "Save as ...". The document can be created according to different PDF/X recipes and flavors, which can be combined and saved as a set in advance. A better structure of the parameters makes it much easier to create such sets compared to version 7.
Acrobat 8 is technically based on the new PDF version 1.6 and will already support PDF/X-4 when it is released - even if this ISO standard has not yet been adopted in its final version. PDF/X-4 primarily addresses the issue of transparencies and the still pending problems with the use of fonts in OpenType format.
Adobe has also made it easier to check a PDF file (preflighting). In addition, Acrobat 8 PDF documents can not only be checked for potential errors, the document can also be corrected immediately. All editing functions are grouped together in a separate taskbar.
JDF-supported prepress workflow Adobe gave the first indication that Acrobat could one day become a hub in the prepress workflow somewhat tentatively in Acrobat 7. After rudimentary support of the Job Definition Format (JDF) there, Adobe is now going a big step further in the generation of job-relevant data in version 8.
"Acrobat 8 Professional now allows smaller workflows to be defined," says Lorenz, explaining one of the most outstanding new features of the new release. Lorenz uses an example to show that a workflow can be defined in Acrobat that opens an InDesign document defined in the job ticket, from which InDesign will then generate a PDF/X document. On the one hand, the document is checked for its usability for printing and, on the other hand, it is checked whether the document also contains the number of pages stored in the job ticket.
If this job ticket or JDF document is forwarded by the creator together with the PDF generated with it from Acrobat Professional 8 to a print shop, for example, the print shop can read out a lot of information relevant to the job. The job ticket contains information such as whether the document supplied and linked to the JDF meets the printer's specifications. On the recipient side in Acrobat 8 or a JDF-compatible prepress workflow, it is possible to see whether the page numbers in the linked PDF document are correct and whether the PDF document complies with the PDF/X-3 specifications, for example. The print shop can rely on this information and no longer needs to perform a new data check (preflighting).
Conclusion Judging by the first impressions of the beta version, Acrobat 8 Professional is a great success. The version announced for the fall simplifies the merging of different documents and the preflighting of PDF documents has been significantly improved. The significantly enhanced JDF workflow in version 8 is probably also a strategic step towards anchoring Acrobat 8 Professional even more firmly within the graphic arts industry. It remains to be seen how quickly these approaches will actually be implemented in practice.
Acrobat 8 familyAdobe Acrobat 8 consists of five family members.
The
Acrobat 8 Reader, like previous readers freely available, is suitable for viewing, printing and searching PDF files. From
Acrobat 8 Elements can then also be used to create and encrypt PDF documents. Advanced creation from Office and mail applications as well as the execution of reconciliation processes is possible from Acrobat 8 Standard onwards. Acrobat 8 Professional
allows not only the creation of PDFs from special CAD and project management applications, but also the extended creation of PDF forms and the possibility of activating functions in Acrobat Reader 8 (the recipient can thus use more functions in the Reader). Acrobat 3D, Version 8
also allows the creation of complex, interactive documents and contains functions that are of interest to users who want to exchange three-dimensional object data.special forms PDF/X- ... and PDF/A- ...PDF/X is a standardized version of the Portable Document Format that has been adapted to the requirements of the graphics industry. It must not contain elements that negatively affect the print result.
PDF/X
is standardized in the ISO standards 15929 and 15930: The PDF/X approach as such is defined in ISO 15929, concrete parts of the standard are specified in ISO 15930.
The ISO 15930 standard is further subdivided:
ISO 15930-1:
PDF/X-1a:2001 is limited to color specifications in the CMYK color space and spot colors. The basis is PDF 1.3 and the ISO 15930-2 standard was never published.
ISO 15930-3:
PDF/X-3:2002 supports Lab- and ICC-based color specifications in addition to PDF/X-1a. Basis: PDF 1.3.ISO 15930-4:
PDF/X-1a:2003 is a revised version of PDF/X-1a:2001, based on PDF 1.4.ISO 15930-5:
In addition to integrated images, PDF/X-2:2003 can also contain references/links to images (OPI). ISO 15930-6:
PDF/X-3:2003 is also a revised version. It is based on PDF/X-2:2002 and PDF 1.4.
PDF/X-4 (ISO 15930-7, supports transparencies and layers, the JPEG2000 image format and 16-bit image data; OpenType fonts are also permitted; basis: PDF 1.6) and PDF/X-5 (permits the use of multi-channel ICC profiles by means of a referenced target profile in the OutputIntent) to calculatePDF/A
(ISO 19005-1:2005) is a standard also standardized by the ISO. This PDF version primarily takes into account the requirements for long-term archiving. The documents are also optimized for reproduction on mobile devices. Based on PDF 1.4.Compact: What's new in Acrobat 8 Start window for the eight main functions
Views, navigation, searchNew look & feel, status displays, navigation palette (as in Illustrator, Photoshop) Instructions ("How-to ...")Customizable toolbarsNewly designed search windowNew file managementVersion Cue 2.0: File and version management and integration with Adobe Bridge to improve collaboration with Creative Suite projectsMetadata can be embedded in documents and/or objects; interesting here is the integration of color spaces and font informationOptimized handling of color, transparencyImproved preflighting and printingColor management has been improved, as has synchronization with the Creative SuiteAccess to and provision of flattening settings in other Adobe applicationsPossibilities for booklet printing (incl. imposition) Improved preflighting according to configurable groups; including various inspectors that check the PDF structure and font structures, for example; the droplets already available in version 7 can now also be edited retrospectivelyImproved creation, merging and editing of PDF documentsSerial letter documents can be converted into a PDF in one step and sent by e-mail; the same applies to e-mails from Microsoft Outlook and Lotus NotesPDF packages: Merging PDF and "non-PDF" documents into a PDF package Documents that belong together can also be marked with labels; headers and footers can be added to such collections on the first pageBlackening: Inspect PDFs for metadata, notes, attachments and other parameters in order to safely delete or "redact" themNew review and commenting functionsInitiate and participate in joint reviewsTrack reviews (Review Tracker)New commenting and marking toolsNew form optionsAd hoc creation of forms (with wizards, templates) and other new features in the area of formsImproved distribution and improved signing of PDF documentsPreview of signed documents Jürgen Franck
